📦 Professional Inventory for Your Business

FIDELYA includes a complete inventory system designed for restaurants, bars, barbershops, and any business that needs stock control. Fully integrated into your dashboard, no external apps needed.

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🏠 Inventory Dashboard

Overview with the metrics that matter:

• Total products in your inventory
• Low stock products — react before you run out
• Out of stock products — instant visual alert
• Total inventory value — how much you have invested in stock

The dashboard shows alerts for out-of-stock and low-stock items, with direct access to take action.

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📋 Product Management

Complete product registration

• Name and SKU — identify each product with an internal code
• Barcode — scannable with your phone camera or USB/Bluetooth scanner
• Current, minimum and maximum stock — set thresholds for automatic alerts
• Unit cost — to calculate total inventory value
• Category — Food, Beverages, Liquor, Cleaning, etc.
• Location — Warehouse 1, Refrigerator, Shelf 3…
• Assigned supplier — link each product to its supplier
• Notes — additional observations

Smart search

• Search by name, SKU, barcode or category
• Filter by status: All, Low stock, Out of stock
• Scan a barcode and the product shows up directly

Adaptive view

• On mobile: tappable cards with expandable detail
• On desktop: full table with all columns

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📷 Barcode Scanning

Two ways to scan:

Phone camera

• Open the scanner, point at the barcode and done
• Compatible with EAN-13, EAN-8, UPC-A, Code 128, Code 39, QR
• Instant detection

USB or Bluetooth scanner

• Connect any standard barcode reader
• The system automatically detects the scan
• No need to open any modal — scan and the product appears

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👥 Suppliers

Centralized management of all your suppliers:

• Name, company, phone, email, city
• Supplier category (Food, Beverages, Liquor, etc.)
• Additional notes
• Edit and delete from visual cards
• Suppliers are automatically linked to products and orders

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🛒 Purchase Orders — Kanban Drag & Drop

Visual purchase order system with Kanban board:

Workflow states

State	Description
Draft	Order created but not submitted
Pending	Waiting for approval
Approved	Ready to order from supplier
Ordered	Already requested from supplier
Received	Goods received — stock updated automatically
Cancelled	Order cancelled

Features

• Drag and drop cards between columns to change status
• Each card shows: supplier, items with quantities, total and date
• Edit orders in draft or pending status
• When marked as Received: stock is updated automatically and movements are recorded as “Purchase” with reference to the order and supplier
• On mobile: tab-based view with the same columns
• Independent column scrolling when there are many orders

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📊 Stock Movements

Complete history of everything in and out:

Movement types

• Purchase — incoming goods (automatic from received orders)
• Sale — outgoing from sales
• Adjustment — manual correction (in or out)
• Transfer — movement between locations
• Return — returned goods

Manual adjustment

• Select product and movement type
• Direction is set automatically based on type (Purchase = in, Sale = out)
• For manual adjustments, choose In or Out
• Real-time preview: see Current stock + quantity = result before confirming
• Quantities always show the product’s unit (kg, lt, un, etc.)

Supplier info

When a movement comes from a purchase order, the supplier name is automatically shown in the list and detail view.

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📥 Import & Export

Import products from Excel

1. Download the template — Excel file with predefined columns and instructions
2. Fill in your data — name, quantity, unit, minimum stock, category, etc.
3. Upload the file — the system validates data and shows a preview
4. Confirm — valid products are created automatically

Export

• Export inventory — download Excel with all products and their data
• Export movements — download Excel with full history including supplier

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🔔 Automatic Push Alerts

Administrators receive push notifications in real time:

• Out of stock — “⚠️ Flour out of stock — Needs urgent restock”
• Low stock — ”📉 Only 3 lt of Oil left (minimum: 10)”
• New order created — ”📦 New order PO-0005 — XYZ Distributor”
• Order received — ”✅ PO-0005 received — Stock updated automatically”
• Status change — ”📋 PO-0005 → Approved”

Notifications are sent only to the venue’s administrators, never to other tenants.

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🌟 Perfect For…

• Restaurants and bars → Kitchen and bar supply control
• Barbershops and salons → Beauty product stock
• Coffee shops → Supplies, beans, disposables
• Any business → That needs to know what they have, what’s missing and what to order

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Your inventory shouldn’t be a lost spreadsheet in Drive. FIDELYA turns it into a live, automatic and intelligent system.